The need for the best Gmail backup tools arise when there are a ton of important emails that you have in your inbox and want to keep them safe at all costs. Be it a work email account or personal email account, you will always have a couple of emails that are very important to you. And you would never want anything to happen to them. Gmail, being one the most popularly known and used email platform, is considered to be a safe platform.
However, your data is still subject to many losses, corruption issues, or data breach. And for such cases, the best Gmail backup software comes into the picture. If you want the best tool to keep your emails safe, you will have to go through some of the best IT companies in India that can offer you quality products and services. Some of these companies are listed on ClipsTrust along with their services and products explained.
Why Should One Use the Best Gmail Backup Tool to Backup Emails?
Gmail is a widely used platform for sending and receiving emails worldwide offering a user-friendly interface and robust features. However, being a cloud-based platform, it is important you don’t rely on it totally and keep a backup of your emails in the local storage. There are various factors that can cause you to lose your data. Taking a backup will:
- Prevent Data Loss: Accidental deletion, power outages, hacking, and other unforeseen events can lead to loss of important emails which you cannot reverse.
- Long-term Storage: Having emails means important information is stored that might be needed for a long time. With the best tool to backup Gmail emails, you can keep them safe for a longer period of time.
- Legal Requirements: There are a bunch of industries and regions with firm regulations about data retention. In such cases, having a backup helps users meet these requirements.
Key Features to Look for in the Best Gmail Backup Tool
- Easy-to-Use: Make sure that the tool you choose is easy to navigate and does not have a complex process for backing up the emails. If you do not have any technical knowledge, it might become difficult for novice users to understand a technically complex process.
- Security and Encryption: The best Gmail backup software will offer you with a tool which is secure and encrypted. Meaning, the details you put in the tool should not be saved and the files should be securely downloaded.
- Backup Scheduling: Look for a tool which allows you to schedule a backup.There are multiple tools that offer the advanced features where you can choose to set a time and date when you want the tool to backup your data automatically.
- Compatibility: Here, compatibility is not just with the operating systems, it is also with the file formats. Search for a tool that is compatible with Windows OS and Mac OS and supports multiple file formats like PST, EML, MSG, MBOX, PDF, CSV, etc.
Listing the Top Gmail Backup Software With Features and Prices
The best tools for taking a backup of your important emails in desired file format include:
DRS Gmail Backup Software
The first on our list is DRS Softech which is among the top companies for IT solutions. With the help of this software, users can download their emails in their desired location as backup and keep them safe at all times.
Features:
- Multiple file formats offered
- Filter emails according to needs
- Compatible with Windows and Mac OS
- Demo version downloads 50 emails
Price: Single User $39, Admin License $149, Technician License $299, Enterprise License $399
SysInfo Gmail Backup
It is among the best Gmail backup tools for its robust technology used for developing the tool and backing up data from Google Workspace accounts. It is a known name among various industries that it has helped save a lot of efforts like the hotel industry, the digital marketing industry, and most importantly, the finance industry.
Features:
- Save data from multiple folders or single folder,/li>
- Download emails, videos, documents, spreadsheets, etc.
- Export data to other email clients from Gmail
- Various locations like external hard drives supported
- Available for Windows, Mac, and Linux OS
Price: Single User $59, Admin License $199, Technician License $299, Enterprise License $599
SysTools Gmail Backup Tool
SysTools Software Pvt Ltd offers the best software solutions in the industry and ClipsTrust has given a Gmail backup review for their tool. There is an entire backup range provided by the company which includes the best Gmail backup software which includes various advanced features yet a user-friendly interface.
Features:
- Save files in PST, EML, MBOX, PDF, and other formats
- Take backup of emails, Google Docs, Spreadsheets, etc.
- Offers the option to Pause the process & Resume when needed
- Take Incremental Backup for only the recent files after one backup
- Install on Windows and Mac OS on latest and old versions
Price: Standard License $29, Bundle Offer License 1 $69, Bundle Offer License 2 $99
Aryson Gmail Backup Software
Another company offering the top Gmail backup tool is Aryson Technologies. The software provided can not only take a backup of the emails, but also save contacts, calendars, drives, as well as photos.
Features:
- Download emails in multiple file formats
- Choose location in internal or external drives
- Migrate data to other email platforms
- Use the demo version for testing the tool
- Supports all Windows, Linux, and Mac OS versions
Price: Single User $49, Administrator $199, Technician $399, Enterprise $599
Cigati Gmail Backup Tool
One of the top Gmail backup software is offered by Cigati Solutions which is a very effective and fast way to download emails in multiple file formats. And not just that, it also helps users to export their emails to various other email platforms like Hotmail, Microsoft 365, Yahoo Mail, etc.
Features:
- Download files in different formats like Docx, PNG, TIFF, JPG, etc.
- Export data from multiple components like Dive, Calendar, etc.
- Avoid duplicate files to be downloaded or migrated
- Folder hierarchy is maintained throughout the process
Price: Single License $49, Administrator License $199, Technician License $399, Enterprise License $599
Advik Gmail Backup Tool
A lot of emails can be downloaded or migrated to different platforms in the desired file format using Advik Software’s tool. The software keeps the header, subject, text body, hyperlinks, attachments, etc. maintained during the entire process.
Features:
- Demo version downloads 25 emails on PC from each folder
- Use it to save emails from your Google Workspace account
- Easy-to-navigate GUI for non-tech users
- Advanced filters for migrating or converting selective emails
Price: Personal License $39, Business License $99, Advik Email Backup $99
SysCloud Google Apps Backup
The best Gmail backup tools list includes SysCloud’s software as a solution for hassle-free protection of data. This tool is a very useful solution providing various advanced features to users with a very user-friendly user interface.
Features:
- Backup data of any size quickly
- Search the files and located them from backup archives
- Protection against virus and ransomware attacks
- Backup emails stored in the Trash or Spam folders
- Google Drive files are also downloaded
Price: Single Plan $38 (Add-on charge extra)
Xtraxtor Gmail Backup Tool
Just a few clicks and your data will be downloaded with the best Gmail backup software by Xtractor. The tool has an intuitive design that helps users save their emails or move to another email platform.
Features:
- Backup emails along with their attachments in desired formats
- Preserves all meta properties of the emails you want to save
- Date-range filters for downloading files from a specific period
- No limit to the data you want to export with 100% safety
Price: Lite Edition $49, Pro Edition $99, Enterprise Edition $299
Kernel Gmail Backup Tool
It is an all-in-one tool that helps users to backup their emails and keep them stored safely in internal or external drives. Use different file formats to save your files quickly without ruining the formatting of the folders.
Features:
- Selective backup option by using advanced filters
- Free version available for testing the tool
- Convert emails in bulk or singularly as needed
- Complete backup of the folder in one single go
Price: Home License $49, Corporate License $149, Technician License $299
SysConverter Gmail Backup Software
Last from the list of the best Gmail backup tools is SysConverter product. This tool is also a great solution for users who are struggling to keep their emails in check. It offers a very effective way to download emails into various file formats, email clients, and webmail accounts.
Features:
- Download data from Gmail, Contacts, Calendars, Notes, etc.
- Email filter to save specific emails from your account
- Import data from your account to various other email platforms
- Preview emails before downloading to make sure the right files are selected
Price: Lite Edition $49, Pro Edition $99, Migration Edition $299
Comparing the Best Gmail Backup Tools: Choose the Best Suited
| Tool Name | Price/Month | Operating System |
| DRS Gmail Backup Software | $39 – $399 | Windows and Mac |
| SysInfo Gmail Backup | $49 – $599 | Windows and Mac |
| SysTools Gmail Backup Tool | $29 – $99 | Windows OS and Mac OS |
| Aryson Gmail Backup Software | $49 – $599 | Windows, Mac, and Linux |
| Cigati Gmail Backup Tool | $49 – $599 | Windows 11 and all below versions |
| Advik Gmail Backup Tool | $39 – $99 | Windows 11, 10, 8.1, 8, 7 |
| SysCloud Google Apps Backup | $38 | Windows OS |
| Xtraxtor Gmail Backup Tool | $49 – $299 | Windows OS |
| Kernel Gmail Backup Tool | $49 – $299 | Windows OS & Windows Server |
| SysConverter Gmail Backup Software | $49 – $299 | Windows OS |
How to Choose the Best Gmail Backup Software? Based on the Needs
Well, choosing the best tool might be a tricky part as there are a lot of tools available. For that, you need to sort your priorities:
- Business or Personal Use: Consider the requirement for getting the tool. If you want the tool for business purposes or a personal email account, the features you require will differ according to that.
- Consider Your Budget: The best Gmail backup software will be the one that offers the features that you want under your budget. Compare the individual packages or business packages, as per your need, that the tool offers and check which one offers the most in the least cost.
- Features Needed: Make a list of the features that you will require for taking a backup of the account. If you want to download bulk emails or an entire Gmail account in single go, choose a tool that is capable of doing so. If you want selective files only, go for a tool which offers that. Date-filters, Naming convention, Advanced features, etc. whatever you require, look for a tool that offers all of them.
Why the Best Gmail Backup Tools Are a Necessity
Everybody has important emails and attachments, maybe calendar events, contacts, even documents and photos in their Gmail account. And losing these files would just be a disaster. Thus, it is important to have a list of the best Gmail backup tools that can help you to take a backup of all your important data. This will keep the data away from loss or corruption issues and even if the data is lost from your mailbox, you will still have the files saved locally. There are various issues that can lead to data loss or corruption issues leading to irreversible damage to your files. For such cases, choosing the best tool can be tricky. Make sure to compare the tools you find according to the prices and features that they offer.
FAQs
Q1. What types of issues does the best Gmail backup tool solve?
Ans. Every issue related to data loss or damage is resolved. If you have a backup of your data, you can prevent data loss, have more storage, avoid virus attacks, overcome ransomware attacks, and corruption.
Q2. Which tool is the best for backing up the data?
Ans. There are various tools that are among the list of the best tools for Gmail backup but there are a few very popular names including Kernel Data Recovery, SysTools Software, Aryson Technologies, Advik, etc.
Q3. What all can I download using the SysTools backup tool?
Ans. The software allows users to download emails, contacts, videos, photos, calendars, documents, spreadsheets, along with all the other Google Drive data in the desired format.
Q4. Does the DRS backup tool work on Mac OS?
Ans. Yes, the tool is available for all the Mac OS latest as well as old versions.
Q5. Can I test any of the tools for free before purchasing?
Ans. All the best Gmail backup tools provide a free or demo version using which the users can backup a specific number of emails to test the working of the tool and try all the features.
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