Best Gmail Backup Software – Listed Free & Paid Tools With Features, Pricing

According to the software research team of Clipstrust, these are the top 10 Gmail backup tools. These tools are highly effective and user-friendly, making it easy to back up your Gmail account securely and efficiently.

The need for the best Gmail backup tools arise when there are a ton of important emails that you have in your inbox and want to keep them safe at all costs. Be it a work email account or personal email account, you will always have a couple of emails that are very important to you. And you would never want anything to happen to them. Gmail, being one the most popularly known and used email platform, is considered to be a safe platform.

ClipsTrust's Favorite Picks After Testing 

DRS Gmail Backup software

$39

SysInfo Gmail

$49

SysTools Gmail Backup Tool

$29

Aryson Gmail Backup Software

$49

Cigati Gmail Backup Tool

$49

Advik Gmail Backup Tool

$39

SysCloud Google Apps Backup

$38

Xtraxtor Gmail Backup Tool

$49

Kernel Gmail Backup Tool

$49

SysConverter Gmail Backup Software

$49

Listing the Top Gmail Backup Software With Features and Prices

The best tools for taking a backup of your important emails in desired file format include:

DRS Gmail Backup Software

The first on our list is DRS Softech which is among the top companies for IT solutions. With the help of this software, users can download their emails in their desired location as backup and keep them safe at all times.

Pricing:  Single User $39, Admin License $149, Technician License $299, Enterprise License $399

Features:

Upsides and Downsides of DRS Gmail Backup Tool 

For more info about the DRS Gmail backup tool, click the link below:

SysInfo Gmail Backup

It is among the best Gmail backup tools for its robust technology used for developing the tool and backing up data from Google Workspace accounts. It is a known name among various industries that it has helped save a lot of efforts like the hotel industry, the digital marketing industry, and most importantly, the finance industry.

Price: Single User $59, Admin License $199, Technician License $299, Enterprise License $599

Features:

Upsides and Downsides of SysInfo Gmail Backup Tool 

For more info about this tool click the link below:

SysTools Gmail Backup Tool

SysTools Software Pvt Ltd offers the best software solutions in the industry and ClipsTrust has given a Gmail backup review for their tool. There is an entire backup range provided by the company which includes the best Gmail backup software which includes various advanced features yet a user-friendly interface.

Price:

Standard License $29, Bundle Offer License 1 $69, Bundle Offer License 2 $99
Features:

Upsides and Downsides of SysTools Gmail Backup Tool

For more info about this tool click the link below:

Aryson Gmail Backup Software

Another company offering the top Gmail backup tool is Aryson Technologies. The software provided can not only take a backup of the emails, but also save contacts, calendars, drives, as well as photos.

Price: Single User $49, Administrator $199, Technician $399, Enterprise $599

Features:

Upsides and Downsides of Aryson Gmail Backup Software 

For more info about this tool, click the link mentioned below :

Cigati Gmail Backup Tool

One of the top Gmail backup software is offered by Cigati Solutions which is a very effective and fast way to download emails in multiple file formats. And not just that, it also helps users to export their emails to various other email platforms like Hotmail, Microsoft 365, Yahoo Mail, etc.

Price: Single License $49, Administrator License $199, Technician License $399, Enterprise License $599

Features:

Upsides and Downsides of Cigati Gmail Backup Tool

For more info about this tool click the link below:

Advik Gmail Backup Tool

A lot of emails can be downloaded or migrated to different platforms in the desired file format using Advik Software’s tool. The software keeps the header, subject, text body, hyperlinks, attachments, etc. maintained during the entire process.

Price: Personal License $39, Business License $99, Advik Email Backup $99

Features:

Upsides and Downsides of Advik Gmail Backup Tool

For more information click the link below:

SysCloud Google Apps Backup

The best Gmail backup tools list includes SysCloud’s software as a solution for hassle-free protection of data. This tool is a very useful solution providing various advanced features to users with a very user-friendly user interface.

Price: Single Plan $38 (Add-on charge extra)

Features:

Upsides and Downsides of SysCloud Google Apps Backup

For more info about this tool click the link below :

Xtraxtor Gmail Backup Tool

Just a few clicks and your data will be downloaded with the best Gmail backup software by Xtractor. The tool has an intuitive design that helps users save their emails or move to another email platform.

Price: Lite Edition $49, Pro Edition $99, Enterprise Edition $299

Features:

Upside and Downside of Xtraxtor Gmail Backup Tool 

For more detailed info click the link below:

Kernel Gmail Backup Tool

It is an all-in-one tool that helps users to backup their emails and keep them stored safely in internal or external drives. Use different file formats to save your files quickly without ruining the formatting of the folders.

Price: Home License $49, Corporate License $149, Technician License $299

Features:

Upsides and Downsides of Kernel Gmail Backup Tool

For more info about this topic click the mentioned linked :

SysConverter Gmail Backup Software

Last from the list of the best Gmail backup tools is SysConverter product. This tool is also a great solution for users who are struggling to keep their emails in check. It offers a very effective way to download emails into various file formats, email clients, and webmail accounts.

Price: Lite Edition $49, Pro Edition $99, Migration Edition $299

Features:

Upsides and Downsides of SysConverter Gmail Backup Software

Comparing the Best Gmail Backup Tools: Choose the Best Suited

Why Backup Gmail Emails? 

Taking a backup of your Gmail emails is very important because it protects your valuable information from all kinds of problems.

It also saves you from a lot of stress and trouble in case something goes wrong. Here are some important detailed breakdown of why backup gmail:

 Preventing Data loss:

Sometimes emails get accidentally deleted due to technical issues. But if you have a backup, you can easily restore your important data, messages, and even attachments which might otherwise be lost from Gmail forever.

Security Against Hacking:

Even with strong passwords, your system isn't completely safe from hackers. If someone gains access to your account and deletes your emails, having a backup means you won’t lose all your data that means gmail backup is very necessary.

Offline Access:

You can back up your Gmail emails even without an internet connection, which is a great feature especially if you're in an area with poor connectivity. It's very useful because having a backup of your Gmail is important.

Long-term storage:

Having emails means important information is stored that might be needed for a long time. With the best tool to backup Gmail emails, you can keep them safe for a longer period of time.

Legal Requirements:

There are a bunch of industries and regions with firm regulations about data retention. In such cases, having a backup helps users meet these requirements.

Peace of Mind:

When we keep a backup of our important emails, files, and memories, it gives us peace of mind. We don’t have to stress if our Gmail data ever gets lost.

Common Gmail Data Issues:

Accidental deletion, expired google workspace accounts, hacking or malicious activity, viruses and malware, hardware or software failures, natural disasters, storage limit are some common reasons for gmail data loss.

Key Features to Look for in the Best Gmail Backup Tool

1.Easy-to-Use:

Make sure that the tool you choose is easy to navigate and does not have a complex process for backing up the emails. If you do not have any technical knowledge, it might become difficult for novice users to understand a technically complex process.

Features like drag-and-drop, guided setup wizards, and real-time updates make the process smoother and more approachable.

A user-friendly design means less frustration, faster learning, and more consistent backup habits for individuals and teams alike.

2. Security and Encryption:

The best Gmail backup software will offer you with a tool which is secure and encrypted. Meaning, the details you put in the tool should not be saved and the files should be securely downloaded.

• Basic features that must have in gmail backup tools are:
• End-to-end encryption during backup and storage.
• OAuth 2.0 authentication for secure gmail backup.
• Conformity with GDPR, HIPAA, or other relevant protocols.

3. Backup Scheduling:

Look for a tool which allows you to schedule a backup.There are multiple tools that offer the advanced features where you can choose to set a time and date when you want the tool to backup your data automatically. Why backup is important the major factors are mentioned below:

• Gmail Backup scheduling is essential for consistent data protection without requiring manual effort.
• Select tools that provide flexible backup intervals (e.g., daily, weekly, or monthly) to match your workflow.

4. Compatibility:

Here, compatibility is not just with the operating systems, it is also with the file formats. Search for a tool that is compatible with Windows OS and Mac OS and supports multiple file formats like PST, EML, MSG, MBOX, PDF, CSV, etc.

• Use of backup in multiple format:

• MBOX (common for Thunderbird and Apple Mail)
• PST (used by outlook)
• PDF/HTML (for archival access)

How to Choose the Best Gmail Backup Software? Based on the Needs

Well, choosing the best tool might be a tricky part as there are a lot of tools available. For that, you need to sort your priorities:

Business or Personal Use: 

• Consider the requirement for getting the tool. If you want the tool for business purposes or a personal email account, the features you require will differ according to that.
• These tools should work with popular file formats like PST, MBOX, or PDF and let you choose exactly which folders or labels to back up.
• Business tools should also handle backing up shared drives and Google Workspace data.
• They focus on keeping your data safe, secure to manage lots of emails and users without a snag.

Consider Your Budget:

• The best Gmail backup software will be the one that offers the features that you want under your budget.
• Compare the individual packages or business packages, as per your need, that the tool offers and check which one offers the most in the least cost.
• Paid options have some powerful features like unlimited backups, advanced filters, and faster customer support, which is very essential for every business.

Features Needed:

• Bulk Email download support
• Pick the files you need
• Aptitude to back up emails, attachments, contacts, calendars, and Google Drive data.
• Filters for selective backup (by date, label, or folder).

Users reviews & supports:

• Assess peer feedback to see what real people say about the tool, things like how reliable it is and how hassle-free it feels.
• Reviews can uncover hidden issues or problems you might not notice at first, like trouble with backups with heavy data loads or slow restore times.
• Pay attention to feedback on how the tool handles technical problems and whether users are satisfied with the help they received.
• Excellent customer service is very crucial especially for businesses. Look for tools that offer help through live chat, email, or phone.

Step-by-Step Guide: How to Backup Gmail Emails

Using a Dedicated Backup Tool: 

The simple and basic steps of using a dedicated backup tools are

Step1: Select a backup tool.

• Some of the popular tools are (Mail store Home, Backupify, SysTools Gmail Backup, Gmvault)

Step2: Install and activate the software

Step3: Sign in with your Gmail account.

• Authorize the app using OAuth, or use an app-specific password if two-factor authentication (2FA) is enabled.

Step4: Select your backup configuration

• Select all emails or only certain folders like Inbox, Sent, or custom labels
• Optional: Select Date Range

Step5: Start backing up

• Click "start" or "Backup"
• Your emails and attachments are being downloaded. Please hold on.

Step6: Ensure correct backup location

• Verify that your emails have been saved, typically as .eml, .pst, or .mbox files.

Note: The method to back up Gmail is almost the same for all tools; the main steps are the ones given above. I will explain it to you more clearly by giving an example of a specific SysTools tool.

Step-by-Step Guide: How SysTools Backs Up Gmail Emails

Some steps by step guidance of how sysTools Backs Up Gmail Emails easily :

Step1: Open the start menu, go to All Programs, then choose SysTools Gmail Backup.

When the software starts, enter your Gmail ID and APP-specific passwords.

Step2: You will see the following message prompting you to log in to your Gmail account.

Go ahead and click OK.

Enter the Gmail account credentials for which the backup will be performed:

To allow the app access to your Gmail account, click the Continue button on the next screen.

Using a Manual Backup Methods (Google Takeout):

Step3: Tap the Activate tab to continue.

Select the desired backup file format from the following options available on the next screen:

• Export your emails as EML files
• Export your emails as PST files
• Export your emails as MSG files
• Exports your emails as MBOX files
• Exports your emails as PDF files
• Exports your emails as VCF files
• Exports your emails as ICS files

Step4: Choose EML from the email format drop-down.

Step5: Choose the Naming Convention setting to assign different names to saved emails, like:

Step6: Pick the categories (e.g., Emails, Contacts, Calendars) to include in the backup.

Step7: Click on Browse to set the destination path for the backup files.

After selecting the folder, click OK to set it as the export location.

The selected folder path will be displayed in the input box next to the browser.

Step8: Enable Delete After Download to remove emails from Gmail after they have been successfully saved.

A dialog box appears asking for confirmation: “Are you sure you want to remove the emails from the server once they are downloaded?”

Click Yes to start saving Gmail emails to your local storage.

Use the Incremental Backup option to download only new or modified Gmail data since your last backup on this machine.

Incremental backups require that you perform the backup on the same device each time.

Step9: To apply the selected filters, click on the Apply Filters button.

Set custom filters to control which Gmail data will be included in the backup.

• Select Folders: Include the folders that will be backed up.
• E-mail Filter: Includes date-based filtering with "From" (start date) and "To" (end date) parameters.

Step10: The process will now start automatically.

Step11: The process completion status is displayed as follows:

Step12: You can find your converted files in the destination folder, like this:

Step13: Use a compatible application like Thunderbird to view the EML files

For better understanding watch this video mention below -

Manual Backup Methods (Google Takeout) - 

Step1: Proceed to google takeout

Begin by going to google takeout.

Step2: Pick the data you want to backup

A list of google services will appear. Start by deselecting all, then choose "mail" to backup Gmail.

Step3: Configure your backup setting

Choose the method you want your backup to be delivered:

• Choose email or cloud storage (Drive, Dropbox, OneDrive, etc.) for delivery.
• Choose a file format for your backup: .zip or .tgz.
• Set the maximum archive file size (such as 2GB or 4GB). large backups will be split into multiple files accordingly.

Step 4: Initiate the Backup Process

Select "Create Export" to proceed.

Please wait as Google compiles your data. The time required may range from a few hours up to a couple of days, based on your email volume.

Step 5: Grab Your Backup File

When it’s ready, you’ll get a link to download your archive. Inside, your Gmail data is stored in MBOX format, which you can open with email programs like Thunderbird. 

Backup Gmail email using google takeout, click the link below for understanding in a better way

Scheduling Automation Backups

Option1: Utilize Backup Software Featuring Scheduling

Some backup tools, such as Gmvault or Mailstore, allow you to schedule automatic backups. You can set the frequency daily, weekly, or any interval you prefer directly within the software setting

Option 2: Utilize Google Workspace for Business Backups

If you’re using Google Workspace for work, your administrator can configure automatic email backups with Google Vault or other third-party tools. This ensures your emails are securely archived without any action needed on your part.

Option 3: Use Google Apps Script (For Tech-Savvy Users)

If you’re comfortable with scripting, you can create a custom Google Apps Script to automatically label, forward, or export your emails. This script can be scheduled to run at set intervals using Google’s built-in triggers.

Restoring Gmail Data Backup

Option 1: Use Google Takeout to Backup Emails (MBOX Format)

If your backup is an MBOX file from Google Takeout, you can open it using an email client such as Mozilla Thunderbird.

• Begin by installing the ImportExport Tools NG add-on in Thunderbird.
• Next, import the MBOX file in Thunderbird to view your emails or transfer them back to your Gmail account.

Option 2: Utilize Backup Software Solutions

Open your backup tool and find the restore feature to recover your data.

• Sign into your Gmail account through the backup software.
• Proceed through the prompts to restore your emails to your inbox.

Option 3: Manual Forwarding of Emails

If your emails are saved as individual files (such as .eml), you can open each file and forward it to your Gmail address to restore them.

How to restore Gmail backups

Open Source Gmail Backup Tools

Taking a backup of Gmail data is very crucial because it helps protect against data loss and also helps meet compliance needs. It makes switching accounts easier too.

If you want full control over your data, want to save money, and want to understand how your tool works, then using an open-source Gmail backup open source tool is a great option. These tools are usually free, but they can also be customized according to your needs.

People using these tools often have more technical knowledge than those using commercial solutions. For example, Google Takeout allows you to easily back up your Gmail data anytime.

Besides that, there are many open-source tools available, and they come with powerful features for those who are comfortable with a little extra setup.

Best Free & Open Source Solutions

Here are some free gmail backup tool mentioned below:

Gmvault - 

Backing up Gmail data is very important, which is why we use tools like Gmvault.It is a highly popular and trusted open-source tool for backing up Gmail accounts.

It helps you recover and restore all your Gmail data, including email labels and attachments, so nothing important gets lost.

Gmvault works on Windows, Mac, and Linux, making it a flexible option for almost any user. To set it up, you need some basic commands and knowledge because it offers powerful features like bulk actions, scheduled backups through scripts, and detailed control over how your emails are saved and restored.

Tutorial video of Gmvault

Got Your Back (GYB) - 

Got Your Back (GYB) is another essential and reliable open source tool for backing up your Gmail. It works through command lines and uses the Gmail API to securely access and save your emails locally.

Just like Gmvault, GYB is free and works on Windows, macOS, and Linux. It exports your emails in a standard format, making them easy to access or move when needed.

GYB is especially popular among tech-savvy users because it can be automated with scripts and has a strong community to help if you run into any issues.

Tutorial video of Got Your Back

Mozilla Thunderbird -

Mozilla Thunderbird –it's not a dedicated backup tool, but it’s a very powerful open-source email client that helps you back up your Gmail.

By connecting your Gmail account through IMAP, Thunderbird allows you to download and store your emails locally on your computer. With the help of additional plugins, you can even schedule and automate your backups.

That’s why Thunderbird has become a very flexible option for those who want more control over their emails, better management, and long-term storage.

Tutorial video of Mozilla Thunderbird

 Pros & Cons of Open Source Tools

Protecting Your Gmail Backups: Security & Privacy Tips

When you choose a Gmail backup tool, it's very important to ensure your data stays safe and private. These tools should encrypt your data both during transfer and while storing it, and they should use secure methods like OAuth for logging in.

Always check the tool’s privacy policy to see if it follows important rules and regulations like GDPR or HIPAA depending on your specific needs.

Look for tools that are regularly updated and provide clear audit logs, so you can stay informed about what’s happening with your data.

It’s also important to understand what the tool is responsible for and how you can protect your data on your end. Using strong passwords and enabling two-factor authentication adds an extra layer of security.

How Secure Are Gmail Backup Tools?

Up-to-date Gmail backup solutions highlight comprehensive security safeguards to ensure consistent and secure data preservation. Top-performing tools generally offer:

• AES-256 encrypts data throughout transmission and storage, preventing unauthorized access.
• Routine automated backups deliver up-to-date data protection without manual steps.
• Granular restore options allow recovery of individual emails, folders, or whole mailboxes.
• Offers multiple secure storage options, including local, cloud, or hybrid, commonly using providers like AWS, Google Cloud, and Azure.

 Data Privacy & GDPR Compliance

Organizations handling EU data must comply with GDPR. Top Gmail backup tools support this by:

• Personal data is secured with strong AES-256 encryption.
• Reliable and automated backups keeping data intact and available.
• Configure data retention to meet compliance and minimize unnecessary storage.
• Certified frameworks and routine audits (e.g., SOC 2, ISO 27001) ensure regulatory adherence.

Backup Encryption Best Practices

The following encryption measures are key to securing Gmail backups:

• Use AES-256 encryption consistently for stored and transmitted data - this FIPS 140-2 complaint standard offers strong protection against brute-force attacks.
• Use AES-256 for data encryption and RSA for securing the keys, creating a two-tiered approach that strengthens overall backup security.
• Reducing the risk of key exposure requires regular key rotation and secure storage using HSMs or managed key vaults.
• Good documentation and regular testing help ensure your backups and keys are always accessible and functional.

How to secure your Gmail

Common Issues & Troubleshooting Gmail Backup

Gmail backups are very important, but users often face several challenges ranging from failed backup processes to file corruption.

To deal with these common gmail backup errors or  problems and find effective solutions, it’s essential to pay close attention to the backup process.

This helps ensure that your data stays safe, protected, and can be easily restored when needed.

 Failed Backups & Error Messages

There are severals reasons for backup failures are mentioned below:

• File size

  - Large-sized files often cause problems and errors during the backup process.

• Error messages

  - If you see errors like “Backup Failed” or “Insufficient Storage,” check the app logs for more details.

• Authentication issues

  - Issues with login details or two-step verification may prevent successful backups.

• Connectivity Problem

  - Connectivity issues may result in failed transfers and partial Gmail archives.

  Handling Large Mailboxes

Big mailboxes can slow down backups, use more storage, and cause more errors.

• Exporting via Google Takeout or homogeneous tools can be slow due to large data volumes and limited download speeds.
• Very large MBOX files may exceed the handling capabilities of certain tools or clients, potentially causing partial or failed exports.
• Pick tools that back up only new or updated emails to save space and make backups faster.
• Keep backup files manageable by dividing them and storing archives on cloud or external devices.

  Restoring Corrupted Backups

When backup file is corrupted :

• Some apps and tools can fix or recover parts of broken MBOX files.
• Use backup tools that let you restore only certain emails, folders, or dates instead of the whole archive. Mail Backup X provides this feature.
• To avoid data loss from corrupted files, use cloud backups that offer multiple restore points and store copies in different locations.
• Keep backups reliable by regularly checking files and improving your backup process when necessary.

Case studies of Gmail Backup Tools 

Case study 1. No More Email Worries: How Trisha Secured Her Inbox

Case -

Trisha is a small business owner who actively runs her business and relies heavily on Gmail to stay in touch with her clients and manage contracts and important documents. Recently, she faced a major issue where most of her critical emails were accidentally deleted. Now, she’s looking for a method or solution that can help her recover those emails, contacts, attachments, and documents and also create a secure backup of everything stored in her Google Drive.

Adopted strategy

- Trisha decided to choose the SysInfo Gmail Backup Tool because it could save everything important emails, attachments, contacts, and Google Drive files directly straight to her own computer.

Rollout process - 

• The installation process is very simple and easy. she had the option to choose particular folders like Inbox, sent, or labeled emails or backup everything in her Gmail account.
• This software allow her to export her data in several forms like PST for outlook, PDF for archiving, and MBOX which supported many clients
• Trisha was very grateful by the tool's Exhaustive backup features like attachments, calendar items and VCF-formatted contacts made for the backup.

Improvements Noted -

• Trisha now has all the data, and all her business information is safely stored offline as well. She can work on your tasks without any worries and can access all her clients' data, even when Gmail was unavailable during an important client discussion.
• This tool provides a combination of both encryption and local storage and gave her peace of mind

Message from Trisha -

I can now work comfortably without worrying about losing my data, and these tools are very helpful to ensure no problems arise in the future.

Case study 2 - How Raj flawlessly Migrated to Outlook Using AOMEI Backupper Professional

Case -

Raj works at a mid-sized company and has been assigned the task of migrating several employees from Gmail to Microsoft Outlook, as part of a larger tech modernization project. His biggest concern is the complexity of the migration process and the risk of losing important emails or attachments.

Adopted strategy -

Raj chose AOMEI Backupper Professional for its versatility in backing up complete Gmail mailboxes or selected folders, along with its reliable restore functionality.

Rollout process - 

• To avoid missing any newly received messages, he scheduled incremental backups that ran automatically throughout the migration process.
• With built-in PST export, the tool smoothly transferred all emails, contacts, and categorized folders into Outlook, streamlining the entire process.

Improvements Noted - 

• The whole migration process was easy, and Raj knew he could restore everything or just specific folders or contacts if something went wrong.
• Thanks to overnight scheduling, the backups had virtually no impact on users’ productivity.
• For ongoing protection, Raj uses AOMEI’s daily backup features to guard company data against accidental deletion and support future migrations.

Message from Raj - 

AOMEI turned a task I dreaded into a breeze. I’ve saved so much time and gained peace of mind plus, no more stressful emails going missing!

People’s reviews on Gmail backup tools - 

1. Gmvault offers complete Gmail backup and recovery capabilities, this tool is best for tech-savvy users
2. DRS Gmail Backup supports multi-format saving and provides a straightforward, step-by-step process for backing up all Gmail data
3. Customer-generated evaluations and data matrix ratings for email backup services, featuring Gmail utilities.
4. In-depth analyses of Gmail and competing email backup software companies in 2025.
5. Gmail backup tools are very easy to use and I used SysInfo Gmail backup tool and it helped me to backup my entire mailbox without any problem.
6. These tools allow us to save our data and backups in different file formats like PST and PDF which make our work more effective and efficient.

Bottom line - 

Everybody has important emails and attachments, maybe calendar events, contacts, even documents and photos in their Gmail account. And losing these files would just be a disaster. Thus, it is important to have a list of the best Gmail backup tools that can help you to take a backup of all your important data. This will keep the data away from loss or corruption issues and even if the data is lost from your mailbox, you will still have the files saved locally. There are various issues that can lead to data loss or corruption issues leading to irreversible damage to your files. For such cases, choosing the best tool can be tricky. Make sure to compare the tools you find according to the prices and features that they offer.

FAQs

Q1. What types of issues does the best Gmail backup tool solve?

Ans. Every issue related to data loss or damage is resolved. If you have a backup of your data, you can prevent data loss, have more storage, avoid virus attacks, overcome ransomware attacks, and corruption.

Q2. Which tool is the best for backing up the data?

Ans. There are various tools that are among the list of the best tools for Gmail backup but there are a few very popular names including Kernel Data Recovery, SysTools Software, Aryson Technologies, Advik, etc.

Q3. What all can I download using the SysTools backup tool?

Ans. The software allows users to download emails, contacts, videos, photos, calendars, documents, spreadsheets, along with all the other Google Drive data in the desired format.

Q4. Does the DRS backup tool work on Mac OS?

Ans. Yes, the tool is available for all the Mac OS latest as well as old versions.

Q5. Can I test any of the tools for free before purchasing?

Ans. All the best Gmail backup tools provide a free or demo version using which the users can backup a specific number of emails to test the working of the tool and try all the features.

Q6. Are there any free Gmail backup tools?

Ans. Yes, there are many Gmail backup tools which are free of cost. Such as Google Takeout, Mailstore Home, Mozilla Thunderbird, Got Your Back and so on.

Q7. How often should I backup my Gmail?

Ans. For many users, taking a daily backup of Gmail helps prevent data loss. However, if your emails are less critical, a weekly or monthly backup may be enough. In that case, frequent backups aren’t as necessary.

But for businesses or users dealing with heavy email traffic, regular and frequent backups are very important. This ensures your data stays protected against accidental deletion and technical issues.

Q8.  Does Gmail offer built-in backup?

Ans. Gmail does not have an automatic, dedicated built-in backup feature, but you can use Google Takeout to manually export and save your email data for backup purposes. For automated or ongoing backups, you need to use email clients (via IMAP/POP) or third-party solutions.

Q9. How do I backup only selected emails ?

Ans. To backup only selected emails, apply labels or filters to choose specific messages,afterthat use google take out to export just emails with that label or set up in emails setting to forward only chosen emails to another backup.

Q10. Is it safe to use third-party Gmail backup software?

Ans. Yes, Third-party Gmail backup software is also safe and effective. Because they provide extra security, flexible retention, versioning and ransomware protection and many more features and facilities.